The topic of “How to Register Partition Deeds” is a crucial part of legal procedures in real estate, focusing on legally and transparently dividing properties among owners.

This registration aims to delineate each owner’s share and document it to ensure their legal rights are secured and operations are conducted according to local regulations.

Partition Deed Registration: What You Need to Know

The required documents

To register real estate contracts, the applicant must provide several essential documents. Original lawyer’s deeds along with at least two legal copies must be submitted. If the draftsman modifies the certification, the original transfer card and a plain copy must be presented. It is not necessary to provide copies of annual collector settlement receipts if the partitioning is merely defining boundaries rather than transferring property ownership.

However, in cases of discrepancies in partitioning where one party settles funds for a larger portion, copies of annual collector settlement receipts for the past three years must be submitted. The deeds must be error-free to avoid rejection of registration. The treasury retains an original copy of the deeds, while the registration authority keeps the original and another legal copy.

Place of registration

For unmodified certifications by notaries, the deeds are registered at the relevant treasury office that covers the area where the property is located. As for certifications modified by notaries, the deeds are registered at the treasury office corresponding to the jurisdiction of the notary’s office location.

Registration fees

The registration fees for property partitions vary depending on property ownership transfers and any discrepancies in the partitions. The registration fee for property partitions is 1.5% of the property value, plus an additional 3% as a transfer ownership fee if the transfer is not previously registered and is considered definite once registered. A proportional fee is also calculated for any discrepancies in the partitions, if applicable.

Ownership transfer is considered definite once the previous transfer proving the property ownership transfer to the seller is registered and the transfer fee is paid. If the transfer is not previously registered, the transfer fee must be paid.

Registration stages

To draft property partitions, a legally qualified drafter must be appointed.

All parties’ signatures on the contract must be authenticated by the Civil Status services at the municipality, along with presenting a property clearance certificate for the property being sold. Subsequently, the documents must be submitted to the relevant treasury office in at least three legal copies or a notarized transfer card.

Registration fees must be paid, and the clearance receipt obtained within 24 hours of registration.

For contracts not notarized, obtaining registered deeds and their clearance receipt, along with submitting birth certificates of the involved parties to the regional property administration, is required.

Regarding notarized transfer cards, obtaining the clearance receipt and submitting it to the notary public for verification, along with attaching birth certificates of the involved parties, must be completed before submission to the regional property administration.

The regional property administration is authorized to verify contracts and request additional documents or supplementary fees to complete property delineation processes.

Registration deadlines

Property partition contracts must be registered within sixty days from the date of drafting. Failure to register within this period will result in late registration penalties being imposed.

Conclusion

Based on the above, registering property subdivisions is a crucial step in real estate legal procedures. This registration aims to organize and legally document property divisions among owners transparently, ensuring their rights are protected and operations comply with local regulations. Defining required documents, registration locations, fees, registration stages, and deadlines are all essential to guarantee the safety and success of the subdivision registration process.